The Board adopts the
following procedure to allow the Executive Committee of the
Charlotte-Mecklenburg Historic Landmarks Commission (“CMHLC”), consisting of
the Chairman, Vice-Chairman, Secretary, Treasurer and Chairman of the
Projects Committee, to authorize expenditures from CMHLC’s funds.
The Executive Committee
of the Charlotte-Mecklenburg Historic Landmarks Commission shall have the
power to authorize expenditures from the funds of the CMHLC under the
Emergency Repairs. The Executive Committee shall have the
right to expend funds for repairs to correct any conditions on real property
owned by CMHLC that would likely, if not immediately corrected, result in
(a) personal injury, (b) damage to property owned by any third party; or (c)
substantial damage to property owned by CMHLC, which damage significantly
exceeds the cost of the repair.
Rental Properties Repairs. The Executive Committee
shall have the right to expend funds for repairs required to fulfill its
obligations under state law to provide fit and habitable dwellings to
residential tenants or to fulfill its obligations under leases, provided
such repairs are of the type that a tenant would reasonably expect to be
immediately completed, such as repairs required to provide basic services,
including electricity, water/sewer service, heating and air conditioning.
This provision shall not be used to pay for routine maintenance or other
repairs that could reasonably be handled by the CMHLC Board at a regularly
Incidental Expenses. In addition to the expenditures approved
in paragraphs 1 and 2 herein, the Executive Committee shall also have the
right to approve incidential expenses up to the sum of $________ per year.
In order to exercise its
rights hereunder, the Executive Committee shall review any requests made by
the staff of CMHLC, which review may be at a meeting or through information
disseminated by email, telecopier transmittal or mail. An expenditure shall
be authorized if a majority of the members of the Executive Committee votes
for approval, which votes may be tallied via email or telecopier transmittal
if a meeting is not held.
The Board may want to
add additional parameters, such as an overall ceiling. For example, if a
repair exceeds a certain amount, the Board may want to call a special